Bylaws & Who We Are

 

 

 

The Tucson Association of Museums is comprised of a network of professionals dedicated to the promotion of museums and other educational and cultural institutions in southern Arizona. Members meet monthly to collaborate on business solutions, develop programs to engage the public, and organize opportunities for the continuing education of our members, including seminars, retreats and workshops. We are Non Profit, 501 (c)(3) Organization.

PO Box 40991
Tucson, AZ 85717-0991
BY LAWS OF THE TUCSON ASSOCIATION OF MUSEUMS
LATEST REVISION: August 2012, PREVIOUS REVISION: April 2009

Article I. Name
This organization shall be known as “Tucson Association of Museums” hereafter referred to as “TAM.” The address of the organization is PO Box 40991, Tucson, Arizona 85717- 0991.

Article II. Purpose
It is the purpose of the Tucson Association of Museums, a 501c(3) non-profit organization,
to provide a platform for discussions, collaboration, and cross promotion amongst museum professionals from museums and cultural institutions in the Southern Arizona region.

Article III. Membership
1. Institutional Membership is open to non-profit museums and other cultural and
educational institutions in the Tucson, Arizona and its immediate environs. This type of
membership guarantees one vote to be cast by designated representative or designated
alternate.
A. For the purposes of TAM, an institution encompasses not only traditional collecting
institutions, such as art, history, and science museums, zoos, aquariums, and
herbariums, but also non-profit organizations that exhibit but do not own objects,
such as planetariums, art centers, and science and technical centers.
B. The designated representative and alternate shall be designated, in writing, by their
institutional director upon membership renewal.
C. The non-profit status requirement may be met by proof of compliance with Section
501c (3), IRS Code of 1954.
D. Institutional Members are encouraged to send any number of non-voting affiliated
individuals to attend and participate in the meetings of TAM.
E. Prospective institutional members will provide a tour of their institution or make a
presentation about their institution at a regularly scheduled business meeting. At the
next scheduled business meeting, the membership at large will review the materials
presented and discuss the site visit or presentation. Upon a majority vote of the
member institutions, membership will be offered to the institution.

2. Individual Membership – Individuals who are or are not associated or affiliated with
member institutions may become voting members of TAM by paying individual
membership dues.
3. Community Partner Membership – Organizations or vendors who are not affiliated with member institutions but provide a service to the museum community may become non-voting members. Community Partner Membership must be approved by a majority vote of member institutions.
4. Annual Dues for institutions or individuals will be determined by the executive board
and approved by the membership. Annual dues for members are due by December 31.
Memberships are on a calendar year.

Article IV. Meetings
1. Regular monthly meetings will be held between the months of September and June.
2. Designated representatives of each member institution shall meet at the annual meeting
held in January to hear the annual report of the officers of the Association, to elect
officers, and to conduct such other business as may properly come before them. They
shall have regular meetings for the purpose of conducting the business of the TAM.
3. Special meetings may be held upon call of the President, or if the President is absent,
unable, or refuses to act, by designated representative of any four (4) institutions.
4. Written notice of each annual, regular, or special meeting shall be mailed or emailed to
each current institution, sent not later than seven (7) days before such meetings and
shall specify the place, date, and hour of such meetings and the business proposed to
be conducted.
5. No fewer than 1/3 of the member institutions present at any annual, regular, or special
meeting shall constitute a quorum for the purpose of transaction of business. The
President may be counted as part of the quorum.
6. Three (3) members of the Executive Board constitute a quorum for the purpose of
conducting business between regular meetings.
7. Any obligation or potential expenditure greater than $100.00 and not on the approved
annual budget shall require the prior approval of the Executive Board.

Article V. Officers
1. The elected officers of TAM must be either institutional or individual members in good
standing of TAM and shall consist of:
A. President
B. Vice-President
C. Secretary
D. Treasurer

2. The duties of the officers shall be as follows:
A. The President shall serve as chief executive officer of TAM and shall preside over
the meetings of the membership and Executive Board. The President may create
committees necessary to the conduct of business and shall appoint chairs and/
or committee members as needed. Examples may include but are not limited to
Nominating, Program, and Membership Committees.
B. The Vice-President shall assist the President and shall perform the duties of the
President in the President’s absence. If the office of President becomes vacant, the
Vice-President shall take over for the remaining term. The Vice-President shall be
the Chair for the Professional Development Committee.
C. The Secretary or his/her designate shall be responsible for ascertaining the
presence of a quorum at each meeting of TAM and reporting it to those present
prior to voting upon business and shall keep written record of all regular, annual,
special, and Executive Board meetings, and shall keep the file of all records,
correspondence, mailing lists and bylaws. The Secretary shall notify member
institutions and individual members of regular, annual, and special meetings (as
prescribed herein).
D. The Treasurer shall be responsible for collection and disbursement of all funds of
TAM for collections of dues, and for the fiscal conduct of TAM. The Treasurer shall
be responsible for timely completion of annual financial reporting documents to
the IRS and Arizona Corporation Commission for the purpose of maintaining the
organization’s status. The Treasurer shall create and submit an annual budget for
approval of the membership.
3. Officers shall be elected annually by vote of members at the annual meeting held during
January for a term of one year.
4. Should an officer, other than the President, resign or be unable to complete his/her
term, member institutions represented at a regular meeting, or at a special meeting
called for that purpose, shall have the power to fill such vacancy(ies) based on a
quorum.
5. The officers and past-President (if available) constitute the Executive Board, which
may carry on the business of the organization between regular meetings. Executive
Board members may vote by telephone or email communication if all members of
the Executive Board are notified 24 hours in advance that a vote is being taken. The
Executive Board shall review the financial transactions of the organization at least
quarterly against the approved budget.
6. For the purpose of non-profit corporate status, the four (4) officers are the four (4)
directors.
7. All officers shall maintain records of their duties and transactions and shall submit them
to the Secretary at the end of their term for inclusion in the organizational archives.

Article VI. Grievances
Wherever possible, grievances should be resolved by a process of discussion and
cooperation. Although membership in TAM is based on mutual consent and both the
member and TAM have the right to terminate membership at will, with or without cause or
advance notice. Before initiating the grievance procedures, the complainant should try to
resolve any grievance that is related to their TAM association directly with the person/s or
institution concerned. If this is not possible or appropriate, the member should proceed to Step 1 of these Procedures.
1. Step 1: Present the problem to the TAM Board president as soon as possible after
incident occurs.
2. Step 2: The TAM Board president will respond after consulting with other Board
members at the next TAM Board meeting. The Board will document discussion. The
TAM Board will review and consider problem, next steps, and potential resolution. The
Board will make recommendations deemed appropriate to resolve the problem to the
parties involved.
3. Step 3: The Board notifies the member filing grievance and other parties as necessary
recommendations, and follows up with any action needed.

Article VII. Order of Business
1. Robert’s Rules of Order In Brief (2004) shall govern conduct at all meetings.
2. The Order of business will be listed on the agenda.

Article VIII. Dissolution
1. In the event of dissolution of this organization, any assets remaining after the
satisfaction of debts shall be divided among the member museums in good standing.

Article IX. Amendments
1. These bylaws may be amended by the majority vote of the total membership in
attendance of TAM at any regular, annual, or special meeting, but should at the very
least be reviewed yearly, with any changes reviewed at the annual meeting. The
proposed amendment shall have been mailed or emailed to each member museum not
less than ten (10) days prior to such meeting.

Revised by Executive Board, 08/02/2012
Approved by TAM members, 10/02/2012

Leave a Reply